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Part-Time Technician, Accounts Payable, Central Admin at Harrisburg

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Position Information

Position Information

Position Identification Number (PIN) S172805
Department Central Accounts Payable
Campus Central
Position Number S01170
Working Job Title Part-Time Technician, Accounts Payable, Central Admin at Harrisburg
Job Category Classified
If temporary, through
FLSA Non Exempt
Job Type Part time
If part time, hours per week
Start Date Desired
Advertised Hiring Range $13.78/hr - $17.23/hr
Duties

Responsible for the payment of the college’s liabilities for all campuses in a timely manner for the purchase of goods, contract/non-contract services, staff travel, and staff/student miscellaneous reimbursement.

Work Hours: First Shift-Varied
Classification DescriptionList the broad major functions of the position.

-Operates a computer to review and process invoices

-Communicates via phone, email, and in person to provide customer service and support

-Prepares journal entries

Minimum Qualifications

High School diploma or equivalent and two years of related experience. Or an equivalent combination of education and experience sufficient to perform the essential duties of the job.

Job Specific Task List

1. Process college wide invoices into software via direct pay invoices, purchase order invoices, travel reimbursement, and mileage reimbursements

2. Electronically scan and retain all invoices and related documents to software system for reference.

3. Obtain accounting information, purchase order information, or other required documentation from college wide departments for final processing.

4. Work directly with finance budget managers and other department budget leads to troubleshoot and resolve invoice payment issues.

5. Respond to emails, phone requests, and faxes from vendors, staff, and faculty as related to accounts payable.

6. Monitor Invoice status report for completeness and work with college wide departments to obtain additional information where required.

7. Reconcile daily invoice processing with accounts payable control reports to ensure timely payment of invoices.

8. Review the check register for special remittance instructions from vendors, staff, and faculty.

9. Prepare Journal Vouchers and/or general journal entires to reclassify account payables, travel advances, or other account payables as required.

10. Perform other duties as assigned by management.

Qualifications: Preferred Experience
Additional Knowledge and Skills

Knowledge:

Clerical and office support practices
Basic Math Concepts
Assigned department operations and functions
Customer Service principles
Record Keeping principles
English language, punctuation, and grammar

Skills:

Following oral and written instructions, policies, and procedures
Maintaining files and records
Providing customer service
Operating a variety of office equipment, including a computer and related software applications, telephone, fax machine, and adding machine
Preparing a variety of business correspondence, records, reports, documents and forms
Communication, interpersonal skills as applied to interaction with students, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements

Positions in this class typically require: grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working conditions: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Licensing Requirements
Job Open Date 09/11/2017
Job Close Date 09/24/2017
Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first hear about this opportunity?
    • Chronicle of Higher Education
    • HigherEdJobs.com
    • Indeed.com
    • Newspaper
    • PA Job Gateway
    • HACC Website
    • Employee Referral
    • Other, please specify below
  2. If you selected Referral or Other above, please specify here.

    (Open Ended Question)

  3. * Do you have at least two years of related experience?
    • Yes
    • No
  4. * Do you meet all of the physical requirements of this job with or without reasonable accommodations?
    • Yes
    • No

Required Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Any Other Relevant Document
  2. UndergraduateTranscript
  3. Graduate Transcript
  4. License
  5. Certification
  6. Portfolio